Vuture – Marketing and relationship management automation in professional services firmsPosted on: April 17, 2018
My occasional reviews of marketing technology led me to talk to Jennifer Miller at Vuture about the latest developments in marketing and relationship management automation in professional services firms.
What is Vuture?
Vuture is a platform that works above CRM database systems including; LexisNexis InterAction, Salesforce, Dynamics, Peppermint and OnePlace, to act as a connector and help automate some of the client relationship management processes undertaken by marketing and business development staff and fee-earners.
It helps firms manage and streamline multi-channel or omni-channel marketing programmes to improve the overall client experience.
Nurturing relationships in professional services firms can be time consuming. Marketing and business development teams spend a lot of time creating content; videos, newsletters, alerts, seminars, webinars etc, that fee-earners need to share appropriately with those clients, prospects, contacts and referrers who are most likely to be interested.
Vuture’s core capabilities
Vuture is designed to streamline online relationship management activities during all the touch points of the client journey. It has a number of core components:
- Digest centre – A central store of all approved content (digital assets) that is available to share with clients and contacts. This could include newsletters, articles, blogs, event invitations, presentations, alerts and social media content. Fee-earners can view and select available materials and tailor them – approval processes are incorporated.
- Web sites – Vuture enables you to quickly develop and modify websites and microsites to support campaigns. Vuture has its own content management platform. There is detailed tracking information so that online client journeys can be analysed and optimised.
- Newsletters – There is the ability to design, build and modify newsletter templates and content. The internal approvals process is valued by marketing and business development staff as well as fee-earners.
- Email marketing – Vuture holds templates and content that can be easily accessed and modified by fee-earners to allow them to distribute tailored content to their networks. The dynamic content publishing – where after email sign-ups a cookie tracks client web activity – ensures clients receive timely information on topics of interest automatically. The module also has a preference and consent manager with audit trails to ensure data security and compliance. Vuture has two in-house General Data Protection Regulation (GDPR) experts to ensure the system and its users remain compliant.
- Event management – It is possible to create a separate website for an event showing venue details and maps, programmes, speakers and other content. The system manages delegate bookings, contact forms, RSVPs, food and workshop options. Calendar invites are also provided. It has an app to allow online check-in and registration at the event. It manages the communication, measurement and follow-up processes.
- Alumni – Accountants make particular use of this module, which manages preferences, communications and events for groups of members and/or former employees.
- Web tracking – Vuture will track use of websites and emails across all devices and provide tracking information and analytics to help improve performance.
What are the benefits of Vuture?
The benefits depend on the nature of the firm using the system and its applications.
Leverage networks – Vuture provides the tools to make it easy to communicate regularly with vast networks of clients, contacts, prospects and referrers. So, in addition to supporting new business development, it helps existing client relationship management and internal cross-selling
Increase efficiency – By automating many processes it reduces the time spent by marketing and business development staff on back-office activities and fee-earner liaison. Fee-earners also find that it saves them time in communicating in a structured, appropriate and regular way with their clients and contacts.
Increase personalisation – As Vuture tracks when users are reading materials and visiting pages on websites, in real time, it can identify when clients and contacts are seeking information and on which topics. The events module allows preferences for communication methods and food allergies to be maintained.
Regulate contact – Once client and contact interests have been recorded, Vuture makes it quicker and easier to establish a suitably personalised and regular communications programme so that the firm and its services remain on their radar.
Increase compliance – Vuture provides an audit trail of opting-in and permissions to meet regulations such as the GDPR. Firms can also build in approval processes for other regulatory or internal processes to be sure that only approved material is released.
Improve targeting – The analytics within Vuture mean that it is possible to see what clients and contacts are interested in. The system can include automatic triggers so that, for example, when clients visit certain pages on the website they receive newsletters and other related content that are relevant. This is effectively the remarketing approach we see with sophisticated systems such as Google and Amazon.
Improve return on investment (ROI) – Although few professional services firms have sophisticated systems that allow client profitability, client lifetime value (CLT) and marketing effectiveness to be analysed in depth, Vuture has the ability to allow you to measure and improve effectiveness.
Of course, before Vuture can deliver these benefits there needs to be an advanced level of understanding about the appropriate relationship management strategies to deploy, established marketing and sales processes, good quality content, up-to-date information in a CRM, and engagement with and commitment from fee-earners.
Who uses Vuture?
Vuture is used by many law firms – 60 of the UK’s top 100 and over 50% of the US’s top 200. Three of the big four accountancy firms use the system as well as a handful of large property firms such as Savills. Typically, user law firms have over 100 partners although there are a few with 50 partners.
There is added interest in the system at present as firms recognise the impact of the new regulations on Data Protection with the advent of the GDPR in May 2018.
Increasingly, Vuture is being used by other service businesses such as private equity and other financial and investment markets – typically, those sectors where there is a reliance on the relationship management model.
My previous conversations with Vuture:
Further details are available: https://vutu.re/
- Old and new digital marketing qualifications
- 101 uses for a dead PI lawyer? Renew, redirect, redundancy, redeploy, respray
- Marketing technology – Vuture tackles social media verification, dynamic content and extranets made easy
- Digital PR case study – BDO accountants “Service2020: Megatrends for the decade ahead” and local government social media campaign
- Law firms still missing a trick with apps?
- Book review: The seven keys to managing strategic accounts – Sallie Sherman, Joseph Sperry and Samuel Reece
- Hassle free approach to developing a new web site
- Legal marketing case study: Focused newsletters at the heart of client relationship and events programmes at Aaron & Partners
- CRM, sales pipeline, project management and collaboration system – Glasnost21 for small and medium firms
- Marketing Information Systems (MkIS) in the professions – An overview
- Down with digital marketing? Leader from Professional Marketing magazine
- Property marketing: Trends and challenging convention (Summary of EG Property Marketing summit speech)
- Marketing Technology – To automate or not to automate legal pitch and tender documents? (Enable’s PitchPerfect system)
- Client feedback – Insights into general counsel needs (2014 part one)
- Marketing in a digital world – Conscious Solutions seminar review
- Property marketing case studies – Relationship management at DTZ, GVA, JLL, Knight Frank and Savills
- Psychology, neuroscience and client engagement
- Marketing automation – New pitch development system from Iphelion
- Digital marketing and social media in the legal sector update – Law Society and The Lawyer
- Do perfect pitches need proper processes?
- Book Review: Professional Services Marketing Handbook (Edited by Nigel Clark with Charles Nixon)
- How to design a marketing and business development team
- Dear fee-earner, Love from Leeds: Why you should allow your marketing and business development team to help you to develop campaigns
- Referrer and intermediary management – Internal information systems
- Seven referrer management strategies – from a property perspective
- Book review: Managing online reputation – How to protect your company on social media by Charlie Pownall
- Law Society legal market research 2016 – The future of legal services
- Managing teams and virtual teams – 13 top tips
- Client service insights – Empathy, measurement and reverse thinking
- There’s a real person behind that Persona
- Strategy matters in turbulent times: Digital Transformation. Big Data. Business Models.
- The Lawyer Business Leadership Summit - Crystal balls, Change, Connection, CRM and Collaboration. And don’t forget the Millennials.
- Selling - The vital role of research in the pitch process
- New lead generation and intelligence system for targeting high net worth private clients – An overview of NETZ
- From expert to rock star – Using Passle for content creation and distribution
- Referrer management strategies: Plan, target, focus, research, relationship, add value and let go (Manchester, 2016)
- Book Review – The Analytical Marketer – How to transform your marketing organization by Adele Sweetwood
- Fabulous First Meetings – 16 selling insights
- Legal marketing case studies – Digital marketing at The Law Society Law Management Conference 2017
- Technology update for law firms and cybercrime insights from The Law Society Law Management Conference 2017
- Client Experience Management CEM – Two research reports
- LawBid - New matchmaking service for individuals and businesses seeking lawyers (outsourcing legal marketing)
- Legal market research - Lexis-Nexis Bellwether research report 2017 “Why independent law firms are thriving”
- Legal market research – Mobile apps in law firms 2017
- Differentiation strategies and innovation
- Marketing planning in a nutshell
- Cross-selling – The Big Questions
- Estates Gazette Property Marketing Summit 2017 – Goals, Digital, Innovation, Content, Video and Experience
- Why Client Experience Management CEM is all the rage…
- Key Account Management KAM – Managing key client meetings
- New and free learning resource for lawyers and surveyors – from Davitt Jones Bould solicitors
- Business development for lawyers – Pipelines, relationship management and international marketing (October 2017)
- International relationship management – Highlights from a talk by Allan Evans at BDO accountants
- Professional Marketing Conference Report 2017 – Client focus, technology and disruption
- Marketing secretary and PA: Three roles where secretaries and PAs contribute to marketing and business development success
- Private client marketing - Competing in the digital era
- Key Account Management KAM in a nutshell
- Internal communication – Why, how and what?
- Search Engine Optimisation SEO – An update
- Better Business Relationships – New book in the pipeline
- Introducing the marketing planning process into a professional service firm
- Strategic thinking – Audits, assumptions and alignment
- Marketing after the technology revolution?
- A personal approach to cross-selling
- Book - Social Media in Business Development and Relationship Management: A Guide for Lawyers
- Help your lawyers understand and engage with social media effectively
- Client Experience Management (CEM) – Research into the client journey at law firms
- Social Media
- Effective marketing – a discussion with managing partners
- Property marketing case study – Key points from the EG property marketing conference 2018
- System review – Intapp integrates technology and information across the client life cycle
- One more time – Why is social media helpful for lawyers, accountants and surveyors?
- Thought leadership campaigns and project management: Eight Essentials
- Client satisfaction benchmarks – How do you measure up?
- Social Media for Lawyers
Category: Accountants, Kim's Blog, Lawyers, Marketing, Property, Relationship Management
Tagged: Alumni, Analytics, approvals, Apps, Automation, Better business relationships, Business relationships, CEM, Client Experience Management, Client Lifetime Value, Client relationship management, CLV, CMS, Compliance, Content Management, Content Management System, CRM, Cross-selling, Cx, Database, Database marketing, Databases, Effectiveness, Email, email management, Email marketing, Event management, events, GDPR, Internal marketing, Law Firm Marketing, Legal Marketing, Marketing, Marketing Automation, Marketing process, Marketing Systems, Marketing technology, Networking, newsletter management, Newsletters, Professional Services Marketing, Relationship management, Relationship Marketing, remarketing, Return on Investment, ROI, Sales process, Sales tips, selling, Systems, Targeting, Technology, Web sites